How to Convert Outlook MSG Files to HTML Format: A Detailed Guide

A lot of people store critical emails in MSG files and use Microsoft Outlook for their correspondence. Because MSG files hold the entire email, including text, attachments, and graphics, they are fantastic. However, the issue is that you need Outlook in order to open MSG files. It is preferable to convert them to HTML format if you wish to see them in a browser, share them with others, or store them for future use. HTML files preserve the email formatting and are simple to access from any location.

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Why converting MSG files to HTML format makes your emails more accessible and easier to share

There are several reasons why you might want to convert your MSG files to HTML

1. You can open HTML files anywhere without Outlook

• Once your email is in HTML format, you don't need Outlook to open it. Any browser on your computer, tablet, or phone can display it.

2. HTML files are much easier to share with others

• If you are going to send an email to someone who does not use Outlook, then your best bet is to send it in an HTML-formatted email.
• It keeps the email readable and clean for everyone.

3. HTML files are better for long-term storage

• HTML files are easier to save and organize.
• You can keep hundreds of emails in one folder without worrying about losing formatting.

4. HTML format is perfect if you want to publish emails online.

• If your goal is to display email content

I'll go over the benefits of converting MSG files to HTML in this post, as well as how to accomplish it manually and how a straightforward program can speed up and simplify the process.

A step-by-step manual method for converting MSG files to HTML using Outlook

If you only have one or two emails to convert, Outlook built-in "Save As" feature is sufficient. Here's how:

Step 1: Open Microsoft Outlook

• On a website or in a report, HTML files are ready to use and don't require any additional formatting.
• Make sure Outlook is installed on your computer and that your MSG file is accessible.

Step 2: Open the MSG file

• In Outlook, you can open the MSK file by double clicking on it.
•  The email will appear in a new window.

Step 3: Go to the File menu

• Click File in the top-left corner of the email window.

Step 4: Select "Save As"

• From the menu options, select Save As. A new window will appear.

Step 5: Choose the HTML format

• Select "HTML" from the dropdown list in the Save As window.

Step 6: Choose a destination and save

• Choose the folder where you want to save the file and click Save.
• Your email is now saved as an HTML file and can be opened in any browser.

Drawbacks of the Manual Method

• You must convert each MSG file individually, which can be time-consuming for large email collections.
• Formatting cannot always look perfect.
• You must have Outlook installed on your system.

How to Quickly Convert Multiple MSG Files to HTML Using a Tool

For users with many MSG files, manually converting each one can be slow and tedious. This is where a specialized tool like DataVare MSG to HTML Converter comes in handy. It allows you to convert multiple MSG files at once, preserving the original email layout, images and links. The process is simple and doesn't require advanced technical knowledge.

The Process: Step-by-step

• Download the MSG to HTML Converter onto your personal computer.
• Open the converter and “Add Files” or “Add Folders” containing your MSG files.

• Choose “HTML” as your output format.
• Select where you would like the converted files to be saved.
• Press the “Convert” button and all your MSG files will be converted from MSG format to HTML format quickly and efficiently.

Using this type of tool can be extremely beneficial to both individuals and businesses that deal with high volumes of email. By using this tool, an individual or business will be able to reduce the amount of time and effort they spend on email conversions, avoid errors in the conversion process and maintain proper formatting of all of their email messages.

Comparison: Manual Method vs. Using a Converter Tool

 If you only have a few MSG files, the manual method is fine. But for large collections, a converter tool is much faster and more reliable.

Key Features of MSG to HTML Converter

• Batch Converting Outlook MSG to HTML: You can batch convert multiple Outlook MSG's at once!
• Original Formatting Safe: Email layout, images, links and colors remain exactly the same.
• Simple Interface: Very easy to use, perfect for beginners.
• No Outlook Required: No Outlook installation required.
• Fast Speed: Even large numbers of emails are converted quickly.
• Clean HTML Output: The result is clear, readable and browser-friendly.
• Works on All Windows Versions: Runs smoothly on every Windows OS.
• Secure Conversion: There is no risk of data loss or corruption.

Conclusion

When you require simple access, sharing and archiving, converting MSG files to HTML is helpful. Outlook allows you to accomplish this manually, but it might be sluggish when processing a large number of files. A conversion tool expedites the process and maintains the security and organization of your email content.

With the correct method, you can easily use your HTML files on any device and convert your MSG files in a matter of minutes.

Frequently Asked Questions

1. Is it possible to convert MSG files without Outlook?

When using a converter program, it definitely is. A manual method does necessitate the use of Outlook.

2. Should I use an HTML file from a converter to keep the formatting of my email?

Yes, if you are utilizing a reputable converter, it should maintain your formatting.

3. Can I convert multiple MSG files at one time?

Yes. A converter tool allows batch conversion.

4. Is HTML a safe format for storing emails?

Yes. HTML is widely supported, easy to view and simple to archive.

5. Does conversion affect attachments?

Email content is saved in HTML. Attachments can be saved separately depending on the tool.